Latest & Greatest Updates December Edition
2023/12/15
✨ Useful information
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QR codes on print media
The QR codes with the booking link can be generated for each event. These are displayed in the backoffice and can then be saved as an image. To do this, open the integration guide for the events (the thing with the globe at the top of the menu) and find the links for the QR codes for each individual event. QR codes are found more and more in print media and flyers and are ideal for quick navigation to websites. -
Link to the questionnaire in the booking confirmation
When people book, they usually receive a confirmation of booking receipt, which is intended to show that someone is taking care of the booking and that you don't have to call and ask. The email templates for both individual and group registrations can now contain the links to the participant questionnaires. -
Invoice text with new placeholder
From our experience, it is good if there are very specific deadlines with dates and amounts on the invoice. We received a message that the placeholder (|final-sum|) for the invoice amount minus the down payment amount was missing and inserted it. -
Archive file uploads
The list of files can get quite long, especially if you use different certificates of participation for different events. What is no longer needed can be archived in the file management. Then it will no longer be displayed when you send an email. -
Online payment for group bills
We have taught our integrations for all payment service providers (Stripe, Adyen, Girocheckout, Saferpay, Sofort.) how to handle the payment of group bills. This means that the payment panel appears either on the payment page, which can be linked in our emails, or, in the case of automatic booking confirmation, directly on the booking confirmation page.
🛒 Shop
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Merchandise
From the beginning, the shop was designed so that it could offer both vouchers and advertising materials. We have now also activated the shop for merchandise. This is interesting if you want to offer clothes with your logo. -
Test purchase
Setting up the shop always involves a few test purchases until the content of the emails and the look of the voucher images are perfect. Anyone who has tried it should mark the purchase as a test purchase and then cancel the purchase. Then no one complains later because there is an invoice lying around that was never paid. -
Archive
When purchases are completed and the list becomes too long, a purchase can be archived. -
Legal
We have introduced various options in the account settings for the shop to cover legal issues. This includes a text field whose contents are displayed before purchase. Here it is a good idea to inform that vouchers are not paid out in cash or are only valid for certain offers. In addition, you can define links to terms and conditions, revocation and data protection that differ from the other offers. -
Communication
Depending on your own preferences, you can switch the order confirmation and the email for sending vouchers on or off for the shop. Deactivating the first email makes sense if you only offer online payment, as the second email will be sent immediately upon receipt of payment.
😎 Counselor-Addon
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Handbook for counselors
Many already use the profile login for carers. In order to further expand this tool as a knowledge base, you can store a link to a manual in the backoffice under Administration > Camps. This link will then be displayed in the profile login. For example, you can record information about the special features of the location.
🧾 Accounting
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Cost center per category
This is for all accounting lovers who can hardly contain their affection for a DATEV booking stack. All of our services can already be accounted for, meaning they can be provided with an SKR (standard chart of accounts). You have to activate this centrally in the account settings. If it is activated, the (accommodation) categories of events and camps can now be assigned a cost center. This information will later be inserted into the DATEV export and is therefore available for further processing in the accounting program.
Author: Mathias Methner